Health Information - Release of Information
Vision and hearing screenings will be conducted annually on all Special ED students. Any student that is referred by a teacher or parent/guardian will also be tested. These screenings are not a substitute for a complete examination by a physician. If your child has had a vision and/or hearing exam at a physician’s office within the past school year, and a report is on file at school, your child will not be required to undergo screenings. Parents and teachers will be notified, if the student fails a screening. For further information, or questions, please contact the school nurse.
The Health Information Form is required to be on file with the nurse.
Health Examination/ Immunizations
State law requires a medical exam for all children within one year prior to entering ninth grade. Physical exams must be on file by the first day of school. If a physical examination is not on file, by the first day of school, the child will be excluded. This exclusion shall begin immediately and shall remain in effect until the child is in compliance. All new students, entering any grade, must have a current physical and provide proof of up to date immunizations within 30 calendar days, beginning with the first day of enrollment in the district.
Vision and Hearing Screenings
Medical P.E. Waiver Policy
In order to be medically excused from P.E., a student must present a physician’s note to the nurse. A note from a parent will be honored for one day only. A note from an administrator or nurse shall be honored for up to one full week. After that time, a licensed physician’s excuse shall be required. Any medical excuse beyond two weeks in any grade period will be treated as an entire nine weeks and the Medical P.E. Policy shall apply.
Students involved in sports through the school are required to have a physical on file annually. The physical examination is good for one year from the date on the exam. Students are not allowed to practice or participate in sports if they do not have a current physical on file at the school.
Medication shall be defined for our procedure as drugs that are prescribed by a licensed physician. The medications shall be those required during school hours that are necessary to provide the student access to the education program. The intent of these guidelines is to reduce the number of medications given in school, yet assure safe administration of medications for those children who require them. The primary function of the school is to provide an education. The administration of medications is not normally a function of education. When a child requires long term or short-term medication, the responsibility for administering such medication rests solely upon the parents. Only those medications that are necessary to maintain the child in school and must be given during school hours will be administered by the school. Medications will be limited to those that are absolutely necessary for the critical health and well being of the student. All prescription and over the counter medications taken at school must be prescribed by a licensed prescriber on an individual basis as determined by the child’s health status. Students taking medication three times a day, other than Ritalin and/or seizure medication, should take it before school, after school, and at bedtime unless specifically noted by the doctor. Then a note from the doctor must accompany the medication stating it must be taken at school.
Administration and Recording of Medication
Medication will be managed by the school nurse. If the school nurse is unavailable a substitute registered nurse, school administrator or his/her designee will administer the medication after being instructed by the school nurse as to the procedure of administering and recording of the medications. Each dose of medication shall be documented on a specific and individual form. This form will be filed in the student’s individual health record. Documentation shall include date, time, dosage, route of administration, and signature or initials of the person administering the medication. Over-the-counter medications shall not be brought to school. The school supplies Tylenol, Ibuprofen, Antacids, and Cough drops as needed. Over-the-counter medications listed on the signed OTC Medication permission form may be given as needed through the nurse’s office. Students recovering from temporary illness or students on permanent medication who require medication during the school day must have a Medication Authorization Form or written statement from then student’s physician and written permission from the parent. A student may possess medication prescribed for asthma or anaphylactic reaction for immediate use at the student’s discretion, provided the student’s parent/guardian and the students physician have completed and signed an Asthma/Anaphylactic Medication Self-Administration Form.
Storage of Medication
Medication will be stored in a locked drawer or cabinet. Medications requiring refrigeration will be refrigerated in a secure area.
Procedures for Bringing Medication to School
Medication is to be sent to school for the entire regime if short term. Long-term medications may be brought to school in doses for one month. The medication should be in a bottle with the prescription attached to the bottle. It is the responsibility of the parent or guardian to see that medication arrives at school in a safe, orderly, and efficient manner. It is a parental duty to personally bring medication to school and deliver it to the school nurse or adult office personnel for safekeeping. If it is not possible for a parent to bring the medication to school personally, a child may bring the medication under emergency conditions if the followed:
End of the Year Procedure for Medications
- The parent must notify the school nurse and/or office personnel that the child will be bringing the medication to school. This notice must occur 24 hours in advance, unless the medication has just been ordered.
- The parent must notify the school nurse and/or office personnel of the type (name) of medication being sent and the number of tablets or amount of liquid dosage that the child has in his/her possession so that the count and type of medication can be verified.
- It should be understood that it is the Ball-Chatham District’s position that all medication is to be brought to school by the parent and/or guardian and should be brought by the student only when emergency conditions exist that would prevent the parent or guardian from fulfilling their responsibility to deliver medicine to the school.
The Nurse will notify the parents of remaining medication, and the parent will have ten days to pick up the remainder of medications after which the nurse will dispose of it.